how to apply for extenuating circumstances ucl

If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. %PDF-1.6 % You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. exams) to the next assessment period. You will need to provide the additional evidence within four weeks of being contacted. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Non-IOE students should refer to their own faculties for EC advice. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Here are three students sharing their experiences of applying for financial support from us. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream However, you have the right to appeal your results via the. Lead your club, society and the whole Students' Union Nominate Now . If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Yes, as long as they fall within the same 14-day period. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. Step 2: gather the relevant evidence for your application. If you self-certify then you should hear 1-2 working days. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. Is the claim supported by appropriate evidence? You can find a guide to submitting your claim on Portico on the UCL website. dissertations refer to the dissertation handbook for specific guidance). On the application form you will be asked to state your deadline this should be the most recent deadline. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Do Share & Care schemes work for student accommodation? If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. This step-by-step guide will clarify how to do that. HA Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. /Tx BMC Figures captions and table titles. What qualifies for extenuating circumstances? EMC 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream You should receive a response withinone week of submitting the request for review. This may affect the type of mitigation that is available to you. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. A decision cannot be made until your evidence is received. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. What are extenuating circumstances for financial aid? Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Step 3: submit your application. EMC UCL is yours, soshape it. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. You will need to provide the additional evidence within four weeks of being contacted. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. EMC Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. What falls under extenuating circumstances? You can still submit an EC as long as its before your formal results are published at the exam board. and must cover the full period for which you are requestingmitigation. EMC EMC If you had a SoRA extension, please state the date after the SoRA extension was granted. You should submit the EC on time and indicate that your evidence will be forthcoming. You will receive a written response as soon as possible. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. All coursework should be submitted by 12.00 noon on the stated deadline. If you do not submit the requested evidence, your claim will normally be rejected. are met, they are able to apply for further extensions using this process. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. Back-to-back self-certified ECs are not allowed. We live by four promises. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. You must submit your evidence within FOUR WEEKS of submitting your EC. Your EC will only be validated on receipt and evaluation of your evidence. These are referred to as extenuating circumstances. includes details of all the different support that is available to you. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. But life isnt always easy. I have offers from manchester and UCL. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream Your claim will be considered by your department. uM*\)+(. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Theywontusually accept things such as viruses, disk corruption, printer problems etc. We are not able to process ECs or respond to queries that are submtited by non-IOE students. Students will not be entitled to their SoRA adjustment again on top of an EC extension. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. , normally no more than one week after the first affected assessment. See the assessment regulations. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Raise an Extenuating Circumstances claim via the Student Enquiry Centre However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Source: Shutterstock. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Letter or certificate froma doctor or other registered medical professional external totheUniversity. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. SeeSection 1.5: Providing Supporting Evidence. Our job is to make sure you feel supported every day. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. We've made the process as easy as possible for you - but don't just take our word for it. University Way Some other situations beyond your control typically arent considered viable extenuating circumstances. EMC Police/crime report (a crime number on its own isnotacceptable).

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how to apply for extenuating circumstances ucl

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