An exception exists for federal contractors. Who is in charge of immigration compliance? A photograph must also be taken. Skills test if upgrading a license or first-time applicant (test by appointment only; $20 skills test fee). Full Name of List C Documents and List C Documents Abbreviations: Additional Information The Additional Information box is located below the List B document area. Control costs and make every dollar count with reporting. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. No entry should be made in List A column. A decision is expected by the end of 2023. You must examine the document(s), and if they reasonably appear on their face to be genuine and to relate to the person presenting them, you must accept them. I-9s were created by the passing of IRCA, the Immigration Reform and Control Act, which became law in 1986. Drive engagement with talent development and career management. This article lists the most common issues and problems related to the completion and submission of the I-9 form. Entering the visa number is optional. In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. Why Should I Hire an E Verify Employer Agent? You may ask if the employee has other documentation that would satisfy Form I-9. The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. Retain and coach your workforce with career planning. The employer should attach a note to the employees Form I-9 explaining the discrepancy. Employee Info from Section 1 Enter the employees Last Name (Family Name), First Name (Given Name), Middle Initial (enter N/A if no middle initial) and Citizenship/Immigration Status (1, 2, 3, or 4) exactly as what the employee has entered in Section 1. Acceptable documents that need to be re-verified: If an employee reveals that they do not have authorization to work or they have provided false documentation, their employment must be terminated. Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. (Ex: U.S. . How should I correct errors or omissions found on my employees Form I-9? [PDF] Acceptable Documents and Issuing Authorities For Form I-9 Author: www.consumerdirectwa.com Post date: 14 yesterday Rating: 4 (394 reviews) Highest rating: 5 Low rated: 1 Summary: Control costs and mitigate risk with accurate timekeeping. Stay ahead of recruiting and hiring regulations. Tell us about your organization and what you want to accomplish and well recommend a custom solution. At USCIS, the Employment Authorization Document is known as Form I-766. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires. A card that includes any of the following restrictions is not an acceptable List C document: Forms I-9 should be retained for all current employees. A vertical driver's license or identification card will be issued to anyone under age 21. Enter the visa number exactly as it appears on the document. If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. Expired I-9 Form:It is a violation of federal law to verify an employee on an expired form. E-Verify is a registered trademark of U.S. Department of Homeland Security. Can my employee leave any part of Section 1 of the Form I-9 blank? [15] 4 Add the date the employee began. My company currently keeps copies of documentation presented by my employees for Form I-9. If you are using a computer, then use the drop-down menu to make a selection. HR teams in manufacturing need to create career paths for their employees. Leave payroll and taxes to the experts so you can focus on your business. The good news is, HR teams arent expected to be detectives. Enter N/A if there is not document number. What do I put for issuing authority? The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). This could be a combination of letters and numbers, but no symbols or hyphens. Transform open enrollment and simplify the complexity of benefits admin. To protect your privacy, please do not include any personal information in your feedback. The Department encourages all eligible customers to conduct their driver license services online. VALID FOR WORK ONLY WITH DHS AUTHORIZATION, About Data Governance Center, powered by Collibra. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. Creating an official immigration compliance policy will help you act consistently and put you in the best possible position in the event of an unexpected Notice of Inspection from ICE. If not a U.S. citizen, applicant must legally be in permanent status in the United States and domiciled in Alabama. The front of the card contains a photo, fingerprint, and signature of the rightful holder. 1. U.S. Coast Guard Merchant Mariner Card U.S. Coast Guard Native American Tribal Document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Sioux, Navajo, etc.) A magnifying glass. Can we stop doing this? For more guidance on reverification and F-1 STEM OPT extensions and cap-gap for students, see the Guidance for Completing Form I-9 Handbook (PDF). Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. Usually, this section will be left blank. (In some states, this may be legally required). An employee must fill in their: Employers must ensure that employees sign their name and date the form. Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. Mitigate risk with proactive payroll and tax alerts. The validity period begins on the employees first full day of employment and, in the case of reverification, it begins from the date reverification is required (in other words, when a document requiring reverification expires or the date employment authorization expires). You may accept an unsigned Social Security card as long as the card reasonablyappears to be genuine and to relate to the person presenting it. Please complete, sign stamp/seal The NAU NOTARY PUBLIC FORM (last page of this packet) with your unexpired notary stamp and return it to the NAU employee so that they may send it to us with the Form I-9 and the photocopies of the employment documentation as well. See our vetted tech & services alliances. If you are using the computer, select the issuing authority form the drop-down menu. Reduce tedious admin and maximize the power of your benefits program. Regardless of requirements, its always recommended to retain supporting documentation. The F-1 student's Form I-20 bears the latest date by which studies are to be completed. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. Employers who complete and retain Form I-9 in paper format only must retain the Form I-9 with the original handwritten signatures. Do you train employer representatives on completing I-9 forms? You may accept a document with a different name than the name entered in Section 1 provided that you resolve the question of whether the document reasonably relates to the employee. Secure .gov websites use HTTPS The reverse contains a standard bar code, magnetic strip, and a two-dimensional . You did not accept any documents that are photocopied, faxed, emailed or loaded from a smartphone. In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. Read these case studies to see why. Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. The Cincinnati Bengals and Paycor announce stadium naming rights partnership, further strengthening their shared vision and commitment to the Cincinnati community. If you keep the process in-house, make sure that the employee in charge of auditing your I-9 forms isnt the same one who filled them out in the first place. Gunzenhausen (German pronunciation: [ntsnhazn] (); Bavarian: Gunzenhausn) is a town in the Weienburg-Gunzenhausen district, in Bavaria, Germany.It is situated on the river Altmhl, 19 kilometres (12 mi) northwest of Weienburg in Bayern, and 45 kilometres (28 mi) southwest of Nuremberg.Gunzenhausen is a nationally recognized recreation area. Receipts for documents are acceptable. These fields help to ensure that the two pages of the employees Form I-9 remain together. The purpose of Form I-9 is to ensure employers are only hiring people who are legally allowed to work in the United States. The number consists of three letters followed by 10 numbers. Build a great place to work where employees show up, make a difference and win together. Do not accept expired document(s). Access collaboration tools and resources that help champion equality and promote DE&I best practices in the workplace. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. Please contact your campus HR office for assistance in completing the form. Also, when clicking on the drop-down menu in the Document Title in each of the columns, the embedded USCIS instructions will display. It is not the same as the drivers license number. The F-1 nonimmigrant admission notation on Form I-94/I-94A usually states "D/S" which means duration of status. Section 2 is a review of the documents the employee presents and must be signed. Plan, manage, and execute pay increases and rewards. A receipt for a new Social Security card is an acceptable document, but the new card must be shown within 90 days, Fill in document title and number, issuing authority and expiration date in List A or Lists B and C, Certify examination of document(s) with signature, name of company rep and company information, Failure to complete List A or Lists B and C, Failure of company representative to sign Section 2, Failure to complete and sign form by 3 days after first day of employment, Over-documentation (e.g., completing List C despite a satisfactory List A). In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank
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